THE JANE AUSTEN LITERACY FOUNDATION
POLICY OVERVIEW & STATEMENT OF OBJECTIVES
This policy sets out the way in which Jane Austen literacy Foundation (JALF) will manage and treat personal information. It includes information on how we will collect, use, disclose and keep secure the information provided by its members and supporters. Jane Austen Literacy Foundation (JALF) respects your rights to privacy. Therefore we are committed to ensuring that all data and information obtained by the Foundation is managed in a respectful way and by adhering to the privacy principles contained within the Information Privacy Act 2000 (Victoria) and the Privacy Act 1988 (including the Australian Privacy Principles – the Privacy Act).
This policy is a document that is available to the public feely and while it may change from time to time, the most current version will always be available on the JALF website.
To protect the information and data of individuals involved with or affected by the actions of JALF.
COLLECTION AND INFORMATION OF DATA
JALF will only collect personal information the information is necessary for JALF to perform our core activities or functions. Collection of data and information in this context relates to our gathering of, acquiring of and / or obtaining of information where the data is identifiable.
JALF will primarily be collecting data for the purposes of maintaining accurate records as to who are our members, who donates to us, the purpose of the donation if it is specified and for event management purposes. This is in order for us to meet our legal obligations such as providing donors with official receipts for their donations.
JALF also collects and uses personal information and data for additional purposes including keeping our supporters and donors informed of events and campaigns that may be occurring. At different times we may invite our supporters and donors to participate in surveys or research activities however involvement in this is purely voluntary.
When collecting information and data we will advise the individual of the reason for the collection of data, our contact details should they have any questions at any time, the types of legislation in which we will adhere to in regards to our collection and storage of data. We will also advise individuals that they are able to sight the information that we store about them by way of our Access to Files Policy.
JALF will ensure that individuals are aware of their right to ‘opt out’ of our communications at any time. When you register with JALF as a donor, member or supporter, JALF may provide you with information about events, promotions or activities that may be occurring through JALF. We will record any details of information that we provided by you in regards to participation in these events. Should you not wish to receive this information you can choose to ‘opt out’ of such communications. You can change your mind about this at any time by contacting us via the email address provided on the website.
When you visit our website our server or our Internet Service Provider ISP makes a record of your visit and may log information for statistical purposes. This information may include:
- Your host's IP address
- Date & time of visit
- Which pages and documents you accessed
- The previous site you have visited
- The type of browser you are using
We will not make any attempt to identify users or their browsing activities however in the unlikely event of an investigation a law enforcement agency or other government agency may exercise its legal authority to inspect our ISP logs.
It is important to note that no data transmission over the internet can be 100% guaranteed in regards to security however JALF will strive to protect all personal data and information.
SECURE ONLINE TRANSACTIONS
When making a donation or payment to JALF using our website, we process your debit or credit card details securely using an accredited secure internet payment system. We take all reasonable measures to ensure that your debit or credit card details and personal information are protected when you donate online. We also recommend that you take reasonable precautions when using the internet via public access Wi-Fi networks or shared computers.
SECURITY & ACCOUNTABILITY
Users are responsible for the use of their account and should take all reasonable precautions to prevent others from being able to use their account. Users will immediately notify the Chair if they have identified a possible security problem.
Accountability is fundamental to the internal controls that underlie all administrative and financial systems including the website.
- A logon ID is considered equivalent to a signature and any one in possession of such a log on is responsible for all access and entries made under his/her logon ID.
- Proper password security is to be maintained.
- Privacy and confidentiality of all accessible data is to be maintained.
- By logging on to the system, you acknowledge that you understand and agree to abide by the above policies.
It is against JALF policy for Board members, employees or contractors to seek out or use personal or confidential information relating to others for their own interest or advantage.
JALF does not send personal information stored overseas directly however some our partners may undertake business overseas. Where this occurs, JALF will take all reasonable steps to ensure that all personal information and data is handled in a way that is consistent with Australian Privacy Principles.